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    Quick Help: Adding or Changing Schools: 6

    The Quick Help guides are designed to give easy step-by-step information for performing common tasks in the DataCenter. For more in depth explainations or questions, please consult the main DataCenter Documentation.


    Find other Quick Help Guides here

    Introduction

    The look-up and pre-filling of School information is probably the most time-saving parts of the DataCenter. It's also the most complex. So when a Participant has changed schools since the last time the TEA Master List was updated, it takes a few extra steps to change that Participant's school information.

    Terms

    TEA School = Public schools and educational institutions (Charter Schools, etc.) which are tracked by the TEA.
    Non-TEA School = Private and other educational institutions which are not tracked by the TEA and therefor do not appear in the TEA's database.


    Add or Changing a TEA School


    If the Particiapnt you entered is listed with incorrect or non-existent School information and they teach at a TEA School, follow these steps.

    1. Click the [Change School (TEA)] button next to the School/Campus name field.


    Add Change School Button Location

    2. The Change School pop-up will appear


    3. Follow the 1-2-3 instructions in the pop-up to select and change to the correct school.
    NOTE: When the pop-up first opens, it much pre-populate the select box with school names, this may take a little time depending on the speed of your network connection and how busy the server is at that time. Please be patient.
    1. Once the list has loaded, start typing in the school you are looking for. The list will narrow as you type.
    2. When you find the correct school, click the [Select] button to select that school
    3. Click the [Confirm] button to make your choice and close the pop-up.
    4. You will now see that the Participant's School and District information have been updated.


    Dealing WIth Non-TEA Schools


    As there was no reliable list of Non-TEA Schools available at the time the DataCenter was built, there was no way to pre-populate the system with Non-TEA Schools. This means that any Non-TEA School information will have to be entered manually.

    That's the bad news.

    The good news is that you should only have to do so once. The system will then rembmer the school and allow you to select it again in the future from it's own list of schools.

    Adding a Non-TEA School


    If you're starting out without any Schools in your Non-TEA list, the first thing you'll need to do is add the missing school. To do this...

    1. Click the [Change School (non TEA)] button
    2. Press the ESC key. This will present you with a set of blank School/District fields
    3. Fill in the these fields as normal.
    4. Don't forget the District tab as well, if you have district information for the new school.)

    That's pretty much it.

    Changing to Non-TEA School

    If you need to change a Participant's school informaiton and the school you're looking for does can not be found using the "Change to TEA School" method. (It never hurts to look there first.) Follow these steps.

    1. Click the [Change School (non TEA)] button
    2. Select the correct School from the dropdown list which will appear.
    3. Continue entering data as normal.